Event tech tools like event apps or event software have become must have tools for most of the event managers. They help to manage events more effectively, increase audience interaction and the value of your event. Event tech is no longer just a fancy word, it has become an inseparable part of event management. The cost of event apps have also dramatically decreased during last years.
We’ve come up with the list of 7 event tech tools that you should definitely try at your next event.
1) Slack – get your team organized
When your team needs to kick off a project, review an event sales contract, finalize budget, plan the next meeting, and more, Slack has you covered. Great tool for a team to be fully organised for your busy schedule full of events.
2) Elementor – make a simple website for your customers
Elementor is the first full free & open source frontend page builder, that includes full access to all the design features you might need. What is great, no coding is needed and you can make a website for your customers within minutes.
3) Eventbrite – use the ultimate ticketing platform
Eventbrite is a global marketplace for live experiences and the ultimate ticketing platform. Easy way to get your attendees registered and free as long as you don’t charge for tickets.
4) Worksup – go digital to boost interaction and networking
Worksups main focus is improving audience interaction at events. Therefore we’ve developed features like Q&A, tasks – polls, text tasks and image tasks, which all allows you to engage your participants in real time. Also, you can brand your event, create agenda and use networking tool to find people with similar interests.
5) Socialtables – arrange your venue
Social tables is a software that allows you to make accurate room layouts, arrange seating and manage onsite check-in. Social tables are really great at helping you visualize how your event should look like and generate new ideas for your event.
6) Livestream – expand your audience
Live-streaming is an effective way to expand your audience and reach thousands of other people that cannot be at your event in person, but still would like to be part of it. Livestream is the ultimate solution for bringing your events live online.
7) Sponsor my event – find your sponsors
Sponsors are one of the most important part of your event. Sponsormyevent is the right place where to start looking for event sponsorship – it helps to match event planners with sponsors.
Sponsor my event
Over 50 million users use Tinder as a relationship networking app, which is a good indicator of how most of the people would like to initiate new connections today. Most likely f you ask an average millennial how much they like real life networking, they probably don’t feel thrilled about it. Millennials often find it difficult, uncomfortable, and lacking confidence to do it.
LinkedIN has a limit
LinkedIn has made it possible to be able to know the person’s background, skills and history before we even say hello. However, the missing part in LinkedIn, is the ability to discover new connections in an approachable manner. LinkedIn is designed to connect with the people that you have likely already met or talked to. Any other connection with someone you do not know can feel rather awkward, or may make the person think you will try to sell them something.
Linkedin app view
However, during a networking event you’re likely going to be in the situation, where you have little information about who’s in the room and why they are there. Therefore, there’s no guarantee that they will be able to connect with someone in the industry or at a company they are seeking. So, how you can create useful connections and benefit from that for your business?
Hello Worksup event app
As we mentioned before, people have changed, where millennials want everything as comfortable and online as possible.
Worksup is an interaction and business networking app, that takes a new approach to professional networking. Using a smart algorithm, people can find their perfect “business match” by choosing interests they seek and offer. Much like the popular dating app, Tinder, they can see their matches and decide if they would like to connect with their match.
Worksup app, profile view
Networking during the events
What is great about mobile event apps is that if you use it for one unique event, you most probably will get the leads you actually need. As Tinder or other “Business Tinder’s”, it can get frustrating when you don’t find your perfect match as easily as you hoped for. But if you use networking and interaction app like Worksup before, during and after the event, you probably win more than just swiping left and right with other similar apps. For example, if you are managing a network event, then it is much easier to make people connect before the event and reconnect again during the event.
Worksup event app
“Our goal at Worksup is to make networking so seamless and inspiring that it becomes a lifestyle,” says Endrik Randoja, the founder of Worksup.
Worksup event app is focused on being a professional networking app in a professional environment. Conference could give them further ideas and topics to discuss, not to mention, the chance to see each other in real life, thus, there is a bigger chance they can benefit from their meeting also after the meeting.
Worksup’s goal is not to get your business cards into the hands of as many people as possible. Our goal is to spark mutually beneficial conversations that evolve into long-term business relationships, says Randoja.
Quality networking opportunities are likely to be high on any event attendees wish list. People don’t sign up business to business conferences just to hear the speakers. They sign up for the chance to meet other attendees. Forging new business relationships can prove hugely valuable for those seeking to progress their business or career. Read on to discover the unique capabilities of our 4 top tips how to get people networking at your event:
1) Let your attendees to know about the networking app before the event
Event interaction and business networking app Worksup lets your attendees connect before, during and after the event. Features like browsable attendee directory, matching, private messaging and meeting scheduling tools all increase the chance for attendees to network with other like-minded people. At the events where there are hundreds of guests, participants can search for and connect with people and book meetings at specific locations within your event venue.
Networking during the event
2) Create networking profiles with your team
It’s common fact that people usually won’t easily try things if they haven’t seen others trying it. Worksup’s searchable directory let’s attendees quickly target other contacts, communicate with them safely and arrange meetings, all within the business networking app. Thus, to encourage people to create networking profiles, it would be great way for you and other event managers and partners to create networking profiles too. Don’t forget to add a profile photo and enter interests about what do you seek and offer.
Worksup event app, networking view
3) Matching is the key
Worksup event app is in a similar format to dating app like Tinder, however, attendees do not need swiping left or right, but they can see people who they have matches based on their mutual interests. When the participant is seeking somebody particular with whom to share some ideas, Worksup shows already in the searchable directory who he or she has matches with. When a user sees the match he or she would like to network with, the next step would be to propose a meeting. The other person is notified of the connection request. Upon accepting the invitation, they may instant message each other and agree on details of the meeting.
4) Boost audience engagement and networking with a social media sharing
Worksup event app enables to share event links and graphics to social media platforms. Thus, one way to boost audience engagement is to encourage attendees to do the same. Also, why not to use your unique event ID as a hashtag under your social posts.This can be a great way to create a special hashtag for that particular event. Also, once they’ve posted using your event hashtag, it’s easy for participants to find each other also on social media and continue following on other platforms too. Not to mention, you can repost some of your attendees posts, which gives them a nice appreciation and memory from your event.
These 4 top tips would be useful to consider if you choose the networking app like event app Worksup. Events provide a unique opportunity to connect in person with influencers and peers to build personal and business relationships. However for some, networking can be overwhelming or even difficult depending on the size of the event, personality type or just finding the right people to connect with at the event. Networking apps are a great way to avoid these kind of issues
Event interaction and networking apps are getting more popular each year. Tech-savvy attendees expect to use mobile event apps at the events and conferences, to check the agenda and use various interaction tools like Q&A, tasks or networking features. Conference apps help you to deliver a personalised experience at scale, but there are many apps out there which are offering large range of features, so how do you choose the best event interaction and networking app available? Here is the list of the five event apps with 10 key functions what an event interaction app should have:
Conference breaks down usually to two essentials for participants: speakers and networking. So, the best event apps should provide mostly the opportunity to see the agenda, bookmark the sessions, read details about the speakers and network online with other like minded attendees. In the following we will explore all the features separately:
Comprehensive agenda is necessary for the participants access to the latest event schedule at their fingertips. In order to avoid agenda printouts, create the agenda easily in the app. Thus, choose an app which already has an agenda feature to avoid the hassle to use separate apps or web browsers. Three event apps out of five like MeetApp, Pigeonhole and Worksup have agenda features. Event apps Slido and Mentimeter do not provide agenda function.
Event Agenda, event app Worksup
Q&A sessions helps to boost the audience engagement by displaying the top questions live during the speaker session. To organise a successful conference, it’s important that your participants’ voices will be heard. From comparison table, all the five event and conference apps have a Q&A feature, but they don’t offer similar functions.
For instance, with Mentimeter and MeetApp, you can’t upvote each others questions. Event apps Worksup, Slido and Pigeonhole provide possibility to upvote the questions, which is a great opportunity for the organiser to see what questions actually matter to the audience.
Live polls able the participants to vote on predefined answers using their device web browser or app. Results are usually shown in real-time on the screen as a bar or pie chart. All 5 apps provide possibility to create polls but are very different visually. To be effective also on the screen, the bar or pie chart should have a resolution fit to the particular screen. For example, event app Worksup enables to modify the text size of the bar or pie diagram and create loop slides and adjust the timing.
Live Polls, Worksup
Text tasks & Word cloud
Text tasks able the organiser to gather participant views with an open text. This is excellent for group work answers. To sum up the session gathered answers can be summarised with a word cloud. Word clouds are usually in the shape of the cloud, presenting the most popular words used during the session. All of the five apps named above provide the function, although every app is in a different shape or colour. For instance, live polling app Slido and Mentimeter generate colourful clouds, Worksup, Piegonhole and Meetapp provide rather dynamic and clean look of the word cloud.
Word Cloud, Worksup
From all of the five event apps only Worksup and Mentimeter provide image tasks feature. Image tasks help the attendees to interact visually and show their creativity. For instance, with an image tasks you can allow your participants to draw a picture first and then make a photo and then send it to the application. Later organiser can share them on the screen or social media with other fans. Image tasks is one of the fun ways to break the ice between the participants. For example, Worksup event app enables to play images as a slide loop.
Image tasks, Worksup
Rating ables the audience to rate the most valued presentations; a quick way of getting useful feedback. Event apps Mentimeter and Worksup provide presentation rating possibility but there is a variety between them. For instance, with Mentimeter, audience can rate statements and topics on a scale. With an interaction app Worksup, participants can rate the speakers and topics directly in the agenda feature, which immediately gives an insight which topic and speaker is the most popular.
Sharing & Downloading
Sharing & downloading lets you export the results from your presentation. All the named event apps above provide sharing and downloading features. With mobile event apps Slido, MeetApp and Pigeonhole, for instance, provide ability to share your presentation to social media or other integrations. Event app Mentimeter enables you to download with Excel, however, you cannot share the presentation to social media. Worksup event app enables organisers to copy and share live links with poll results, text results and word cloud or image task to social media or other platforms. Whoever gets the Worksup link can follow task results in real time. In addition, you can download and share .png graphics for an event summary, PR article or other online and offline channels.
Share & Download, Worksup
From all of the five event apps, only MeetApp and Worksup are also the social networking apps. Participants can grow a valuable network of fellow attendees and leave your meeting with plenty of new and fascinating contacts. In today’s world, where it matters whom you know, this feature can be considered as one of the most useful features of the conference app. In the event app Worksup the participants can build a personal profile with what are they offering and seeking in the context of particular event. This enables event app Worksup to matchmake attendees according to their interest. MeetApp provides adding your contact information, view other event participants and save new contacts to your phone.
Event networking app Worksup
Downloading the app vs Web browser
Event apps Slido, Pigeonhole, Mentimeter and Worksup do not need downloading, you can use the event app straight in your web browser. MeetApp needs to be downloaded and installed in your phone. Thus, there are two arguments on this matter. When you have frequent guests, who attend regularly at your seminars or events, it might be useful to download the app from the application store, however, much safer and quicker way is to let your attendees to save their time installing the app and use a web browser within a phone.
Event branding – short term effort, but long term value. When you’re lost planning every minute detail for your event, chances are you could overlook the most important aspect of all – building a powerful brand that speaks directly to your attendees.To brand your event is to inject the personality of your company through a visual medium. Thus, this can be actually one fo the most important features of them all. From the five apps named above; MeetApp, Pigeonhole and Worksup provide event branding. With these three apps you can build brand awareness with your logo, colours and content.
Event branding, mobile event app Worksup
Events are probably the most interactive happenings of them all, they are where people get together to network, connect with like-minded people and learn new ways to comprehend different ways of knowledge. Including an element of interactivity is certainly an engaging and fun way to add personalised touch to the event.
Worksup’s team brainstormed 6 best ways to make event interaction more efficient and engaging for the event planners:
1) Create quizzes and questionnaires!
Help your audience to know more information about the topics and speakers by letting them ask and answer the questions before, during and after the event. Worksup event app lets you to choose and show the most interesting questions and topics, while participants can share their thoughts and likes about the questions. Encourage your audience to be creative and give them a prize if they did a good job!
- 2) Encourage voting!
Get your audience involved by creating fun live polls. Live polls are definitely one of the most fun ways to boost up the attention. Let your participants vote via Worksup application and show them results on a diagram in real time. You can encourage them to ask about different aspects of the evening, like speakers’ topics and graphics or let your audience rate different subjects and opinions.
- 3) Create a fun learning experience!
Besides live polls, questionnaires and ratings – it is always fun to learn through texts and picture tasks. Why not to gather people into groups and give them something to solve together and present results effectively in real time on screen? Give them an assignment which is fun to do and not too complicated, after all, learning is supposed to be fun!
4) Make memories!
Why not create some souvenirs from the event and make your crowd have even more fun? You can use event app Worksup for this and can ask your guests to take pictures of themselves, with the speakers, performers or whatever comes into mind. If your crowd is playful, provide some costumes and props to make the event more engaging and let them share. Also, why not choose the best photo and give them a prize.
Enable real-time chat between attendees and organisers. Surely there are a lot of questions that your guests would like to ask and know more information about. Worksup as a powerful event interaction and networking app makes that part easier again. Encourage your audience to organise meet-ups and to share similar interests with other like-minded people in the Worksup app.
Attendees can chat directly with the organisers in the conference app, for instance, if your guests would like to share ideas about the event management or if they have other requests during the event. So, if they say the room is too cold or dark, you can easily solve these kind of problems on location. Also, Worksup mobile event app enables you to share a live link if you wish to share the live results e.g. to an intranet or social network to be followed in real time.
6) Networking at the event
Networking is becoming more and more important for the event professionals industry. Interactive mobile event apps are already an essential tool for speakers, organisers, suppliers and attendees around the world, so choose the best one in the market. Furthermore, as mentioned above, if you enable networking feature, your guests can create profiles and organise all hands on meetings and share ideas with each other.
- Interactive events through networking
When you plan a business networking event, you are suddenly transformed into a business leader in the community. You are responsible for bringing entrepreneurs together to give advice and ideas from their experiences. Your one and only motivation as a business networking event planner is to organise an event that creates an impact on your clients. However, how can you plan a successful networking event ? Here are 6 tips on how to do it:
1) Event topic ideas
Find out what people are most fascinated about today, so do your research and ask around, join event groups and read the latest business news. If the topic is wide, make series of events about that one particular topic, but always bring in new ideas and speakers.
For instance, a conference is an excellent opportunity to network with like-minded people. To know beforehand what are the most suitable and recommended topics to use during your event, we suggest event interaction and networking app, called Worksup. This web-based application includes an overview of each speaker and topic, as well as the possibility to carry out interactive polls, group work, tasks and Q&A before, during and after the event.
Worksup enhances networking
2) Great venue
Make sure the venue is up-scale, easy to find, and has plenty of parking. Minimise any possible frustrations that might come from getting to the event, or you will make a bad impression of your event even before it has started. So, choose your venue wisely and make sure people have plenty of space to move around and feel comfortable.
Venue view of the event
3) Make networking more efficient with cutting edge technology
In a 2015 Benchmark Study, researchers were able to quantify how event planners are using and will use event mobile apps in the near future. The report provides an in-depth look at why 3 out of 4 planners are using event apps at their events today. Here are 3 of the key findings:
- Planners are realising instant cost savings with mobile apps – as much as 84% savings on printing alone.
- Mobile app budgets are growing, for example, the average increase was 21% in 2015.
- 88% of planners say that in 2016 apps were critical to their participants’ event experiences.
You can also assume that they will use mobile event apps on their smartphones and tablets to make event planning more efficient and resolve many of the challenges they currently face. For example, Worksup interaction and networking app is also great for networking. It provides features to match with like-minded people and helps to arrange meetings all in one platform.
Worksup mobile event app, agenda view
4) Make on-site check-in quick and easy
It’s a good idea to have participants check in, because you want to be able to track how many people attended, and if you ask for their email address, you can follow up and announce future events and newsletters. Keep in mind that if someone does not want to give you their email, then let it be and stay friendly. Have plenty of pens and name tags available, and make sure the person checking participants in is friendly and professional.
5) Meet, greet and connect
Make sure you introduce yourself to every person who attends. Welcome them, and focus on talking about what they do, not what you particularly do. Take a genuine interest in them and their business and constantly look for opportunities to connect people who would benefit from meeting each other. If you meet a startup enthusiast, introduce him to the investor you just met. Keep track of these connections, and follow up next time you see them. Also, encourage them to use mobile event app like Worksup for connecting, because this is one way how people can connect, even the shy ones. In addition to this, you can plan a group work for attendees which will give a great opportunity to connect within their own group but also to other groups.
Follow up with your participants. Ask how they liked the event, and get ideas from them about how it could be better. One way is to use Worksup for feedback and later reports analysis. So, let them rate speakers, like topics or make your attendees a feedback poll, so you would know how you would plan the next one better. If you follow this formula, you will see your events grow, and success is waiting for you at your door.
Worksup mobile event app
Networking is becoming more and more important for the event professionals industry. Traditional face-to-face networking still has a significant role for event managers, but as the event industry becomes more global, we are looking towards technology to bring like-minded professionals together to share resources and ideas. Mobile event apps are already an essential tool for speakers, organisers, suppliers and attendees around the world, so choose the best one in the market.