Event interaction app feature comparison

Event interaction and networking apps are getting more popular each year. Tech-savvy attendees expect to use mobile event apps at the events and conferences, to check the agenda and use various interaction tools like Q&A, tasks or networking features. Conference apps help you to deliver a personalised experience at scale, but there are many apps out there which are offering large range of features, so how do you choose the best event interaction and networking app available? Here is the list of the five event apps with 10 key functions what an event interaction app should have:

Conference breaks down usually to two essentials for participants: speakers and networking. So, the best event apps should provide mostly the opportunity to see the agenda, bookmark the sessions, read details about the speakers and network online with other like minded attendees. In the following we will explore all the features separately:

Agenda

Comprehensive agenda is necessary for the participants access to the latest event schedule at their fingertips. In order to avoid agenda printouts, create the agenda easily in the app. Thus, choose an app which already has an agenda feature to avoid the hassle to use separate apps or web browsers. Three event apps out of five like MeetAppPigeonhole and Worksup have agenda features. Event apps Slido and Mentimeter do not  provide agenda function.

best event appEvent Agenda, event app Worksup

Q&A

Q&A sessions helps to boost the audience engagement by displaying the top questions live during the speaker session. To organise a successful conference, it’s important that  your participants’ voices will be heard. From comparison table, all the five event and conference apps have a Q&A feature, but they don’t offer similar functions. 

For instance, with Mentimeter and MeetApp, you can’t upvote each others questions.  Event apps Worksup, Slido and Pigeonhole provide possibility to upvote the questions, which is a great opportunity for the organiser to see what questions actually matter to the audience.

best event app Q&A, Worksup

Live polls

Live polls able the participants to vote on predefined answers using their device web browser or app. Results are usually shown in real-time on the screen as a bar or pie chart. All 5 apps provide possibility to create polls but are very different visually. To be effective also on the screen, the bar or pie chart should have a resolution fit to the particular screen. For example, event app Worksup enables to modify the text size of the bar or pie diagram and create loop slides and adjust the timing.

best event appLive Polls, Worksup

Text tasks & Word cloud

Text tasks able the organiser to gather participant views with an open text. This is excellent for group work answers. To sum up the session gathered answers can be summarised with a word cloud. Word clouds are usually in the shape of the cloud, presenting the most popular words used during the session. All of the five apps named above provide  the function, although every app is in a different shape or colour. For instance, live polling app Slido and Mentimeter generate colourful clouds, Worksup, Piegonhole and Meetapp provide rather dynamic and clean look of the word cloud.

best event app, event app, conference appWord Cloud, Worksup

Image tasks

From all of the five event apps only Worksup and Mentimeter provide image tasks feature. Image tasks help the attendees to interact visually and show their creativity. For instance, with an image tasks you can allow your participants to draw a picture first and then make a photo and then send it to the application. Later organiser can share them on the screen or social media with other fans. Image tasks is one of the fun ways to break the ice between the participants. For example, Worksup event app enables to play images as a slide loop.

best event appImage tasks, Worksup

Rating

Rating ables the audience to rate the most valued presentations; a quick way of getting useful feedback.  Event apps Mentimeter and Worksup provide presentation rating possibility but there is a variety between them. For instance, with Mentimeter, audience can rate statements and topics on a scale. With an interaction app Worksup, participants can rate the speakers and topics directly in the agenda feature, which immediately gives an insight which topic and speaker is the most popular.

Rating, Worksup

Sharing & Downloading

Sharing & downloading lets you export the results from your presentation. All the named event apps above provide sharing and downloading features. With mobile event apps Slido, MeetApp and Pigeonhole, for instance, provide ability to share your presentation to social media or other integrations. Event app Mentimeter enables you to download with Excel, however, you cannot share the presentation to social media. Worksup event app enables organisers to copy and share live links with poll results, text results and word cloud or image task to social media or other platforms. Whoever gets the Worksup link can follow task results in real time. In addition, you can download and share .png graphics for an event summary, PR article or other online and offline channels.

 Share & Download, Worksup

Networking

From all of the five event apps, only MeetApp and Worksup are also the social networking apps. Participants can grow a valuable network of fellow attendees and leave your meeting with plenty of new and fascinating contacts.  In today’s world, where it matters whom you know, this feature can be considered as one of the most useful features of the conference app. In the event app Worksup the participants can build a personal profile with what are they offering and seeking in the context of particular event. This enables event app Worksup to matchmake attendees according to their interest. MeetApp provides adding your contact information, view other event participants and save new contacts to your phone.

best event app  Event networking app Worksup

Downloading the app vs Web browser

Event apps Slido, Pigeonhole, Mentimeter and Worksup do not need downloading, you can use the event app straight in your web browser. MeetApp needs to be downloaded and installed in your phone. Thus, there are two arguments on this matter. When you have frequent guests, who attend regularly at your seminars or events, it might be useful to download the app from the application store, however, much safer and quicker way is to let your attendees to save their time installing the app and use a web browser within a phone. 

Event branding  

Event branding – short term effort, but long term value. When you’re lost planning every minute detail for your event, chances are you could overlook the most important aspect of all – building a powerful brand that speaks directly to your attendees.To brand your event is to inject the personality of your company through a visual medium. Thus, this can be actually one fo the most important features of them all. From the five apps named above; MeetApp, Pigeonhole and Worksup provide event branding. With these three apps you can build brand awareness with your logo, colours and content. 

Event branding, mobile event app Worksup


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6 ways to make events more interactive and engaging with technology

Events are probably the most interactive happenings of them all, they are where people get together to network, connect with like-minded people and learn new ways to comprehend different ways of knowledge. Including an element of interactivity is certainly an engaging and fun way to add personalised touch to the event. 

Worksup’s team brainstormed 6 best ways to make event interaction more efficient and engaging for the event planners:

1) Create quizzes and questionnaires!

Help your audience to know more information about the topics and speakers by letting them ask and answer the questions before, during and after the event. Worksup event app lets you to choose and show the most interesting questions and topics, while participants can share their thoughts and likes about the questions.  Encourage your audience to be creative and give them a prize if they did a good job!

mobile event app, event app
2) Encourage voting!

Get your audience involved by creating fun live polls. Live polls are definitely one of the most fun ways to boost up the attention. Let your participants vote via Worksup application and show them results on a diagram in real time.  You can encourage them to ask  about different aspects of the evening, like speakers’ topics and graphics or let your audience rate different subjects and opinions.

event app, mobile event app, conference app, mobile apps for conferences, best event app, event management apps
3) Create a fun learning experience!

Besides live polls, questionnaires and ratings – it is always fun to learn through texts and picture tasks. Why not to gather people into groups and give them something to solve together and present results effectively in real time on screen? Give them an assignment which is fun to do and not too complicated, after all, learning is supposed to be fun!  

4) Make memories!

Why not create some souvenirs from the event and make your crowd have even more fun? You can use event app Worksup for this and can ask your guests to take pictures of themselves, with the  speakers, performers or whatever comes into mind. If your crowd is playful, provide some costumes and props to make the event more engaging and let them share. Also, why not  choose the best photo and give them a prize.

5) Communication

Enable real-time chat between attendees and organisers. Surely there are a lot of questions that your guests would like to ask and know more information about. Worksup as a powerful event interaction and networking app makes that part easier again. Encourage your audience to organise meet-ups and  to  share similar interests with other  like-minded people in the  Worksup app. 

Attendees can chat directly with  the organisers in the conference app, for instance, if your guests would like to share ideas about the event management or if they have other requests during the event. So, if they say the room is too cold or dark, you can easily solve these kind of  problems on location. Also, Worksup mobile event app enables you to share a live link if you wish to share the live results e.g. to an intranet or social network to be followed in real time.

event app, networking

 

6) Networking at the event

Networking is becoming more and more important for the event professionals industry. Interactive mobile event apps are already an essential tool for speakers, organisers, suppliers and attendees around the world, so choose the best one in the market. Furthermore, as mentioned above, if you enable networking feature, your guests can create profiles and organise all hands on meetings and share ideas with each other. 

event interaction, conference, conference app, business netowrking, business netowrking app
 Interactive events through networking

6 tips how to do a successful networking event

When you plan a business networking event, you are suddenly transformed into a business leader in the community. You are responsible for bringing entrepreneurs together to give advice and ideas from their experiences. Your one and only motivation as a business networking event planner is to organise an event that creates an impact on your clients. However, how can you plan a successful networking event ? Here are 6 tips on how to do it: 

1) Event topic ideas

Find out what people are most fascinated about today, so do your research and ask around, join event groups and read the latest business news.  If the topic is wide, make series of events about that one particular topic, but always bring in new ideas and speakers. 

For instance, a conference is an excellent opportunity to network with like-minded people. To know beforehand what are the most suitable and recommended topics to use during your event, we suggest event interaction and networking app, called Worksup. This web-based application includes an overview of each speaker and topic, as well as the possibility to carry out interactive polls, group work, tasks and Q&A before, during and after the event.

event interaction, conference, conference app, business netowrking, business netowrking appWorksup enhances networking  

2) Great venue

Make sure the venue is up-scale, easy to find, and has plenty of parking. Minimise any possible frustrations that might come from getting to the event, or you will make a bad impression of your event even before it has started. So, choose your venue wisely and make sure people have plenty of space to move around and feel comfortable.

Venue view of the event

3) Make networking more efficient with cutting edge technology

In a 2015 Benchmark Study, researchers were able to quantify how event planners are using and will use event mobile apps in the near future. The report provides an in-depth look at why 3 out of 4 planners are using event apps at their events today. Here are 3 of the key findings:

  1. Planners are realising instant cost savings with mobile apps – as much as 84% savings on printing alone.
  2. Mobile app budgets are growing, for example,  the average increase was  21% in 2015.
  3. 88% of planners say that in 2016 apps were critical to their participants’ event experiences.

You can also assume that they will use mobile event apps on their smartphones and tablets to make event planning more efficient and resolve many of the challenges they currently face. For example, Worksup interaction and networking app is also great for networking. It provides features to match with like-minded people and helps to arrange meetings all in one platform.

Worksup mobile event app, agenda view

4) Make on-site check-in quick and easy

It’s a good idea to have participants check in, because you want to be able to track how many people attended, and if you ask for their email address, you can follow up and announce future events and newsletters. Keep in mind that if someone does not want to give you their email, then let it be and stay friendly. Have plenty of pens and name tags available, and make sure the person checking participants in is friendly and professional.

5) Meet, greet and connect  

Make sure you introduce yourself to every person who attends. Welcome them, and focus on talking about what they do, not what you particularly do. Take a genuine interest in them and their business and  constantly look for opportunities to connect people who would benefit from meeting each other. If you meet a startup enthusiast, introduce him to the investor you just met. Keep track of these connections, and follow up next time you see them. Also, encourage them to use mobile event app like Worksup for connecting, because this is one way how people can connect, even the shy ones. In addition to this, you can plan a group work for attendees which will give a great opportunity to connect within their own group but also to other groups.

6) Feedback

Follow up with your participants. Ask how they liked the event, and get ideas from them about how it could be better. One way is to use Worksup for feedback and later reports analysis. So, let them rate speakers, like topics or make your attendees a feedback poll, so you would know how you would plan the next one better. If you follow this formula, you will see your events grow, and success is waiting for you at your door.

Worksup mobile event app

Conclusion

Networking is becoming more and more important for the event professionals industry. Traditional face-to-face networking still has a significant role for event managers, but as the event industry becomes more  global, we are looking towards technology to bring like-minded professionals together to share resources and ideas. Mobile event apps are already an essential tool for speakers, organisers, suppliers and attendees around the world, so choose the best one in the market. 

How to get most out of your seminar and increase audience engagement ?

So you have organised a seminar and you have concentrated on every little detail to make it perfect. The tickets have sold out and you hope that you get the very best from the event. Even though when everything seems great, how do you know that your audience takes away all that they could from your seminar? As an event manager, you probably wish your participants could take the most out of the information and feel inspired and motivated to achieve their goals afterwards. Here are some quick tips how you can achieve this:

Right Content

How about the audience choosing the topics they are most interested in? There is no use of a seminar if your audience is not interested in the content. Wellesley Hills Group, a consulting and Marketing firm researched that a typical average-sized seminar only 2 % of the audience really gets a chance to participate in the discussion at all. This is also a good reminder that people do actually want to take part, just be sure what kind of content you are presenting and how do you do it. 

event app, conference app, mobile event appWorksup mobile event app

For instance, if you use an event interaction and networking app Worksup, you could get information about the topics and speakers before the event easily. Participants can rate the topics and speakers, which gives the speaker extra time to know what they could discuss and which topics should be less focused on. Also, with an event app Worksup, participants can ask questions about the topics, answer and like questions. Not only  would your seminar have valued topics and questions, but also, you could save tons of time!

Efficient Group Work

Once you have the topics and questions in place, you can start thinking on how to increase audience engagement. Again,  innovative mobile event app Worksup is a great tool to help you out, for example, it enables participants to network and co-work easily on the same platform. This is especially useful if your attendees would like to see who else is attending and if they share similar interests. Not to mention, with an event app Worksup, you can plan your seminar schedule and prepare the participants’ Q-and- A sessions, polls, text and image tasks. Be creative and give them assignments they cannot’ solve right away, but also include fun and creative exercises.

Break the ice

So, how you can really break the ice ?  For instance, a networking feature in the conference app Worksup app allows participants to be more proactive during the seminar, because they already know who is there and what kind of group has the same interest. Also, why not to give them fun exercise to do before the seminar starts, for instance, you could ask them to do a fun group selfie

Worksup event app, Picture Task